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Digital hygiene

Safe Backup Habits for Photos and Files

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Photo: HK Sheung Wan evening Upper Station Street Tai Ping Shan Street visitor Yellow Umbrella topless man July-2015 DSC by HSB LI Wei Men (CC BY-SA 4.0), via Openverse

Relying on a single device to store irreplaceable photos and documents leaves them genuinely vulnerable to loss through theft, damage or a simple hardware failure, which happens more often than most people ever expect until it happens to them. Most people only realise this once something has already gone wrong.

Following a general rule of keeping at least two backup copies in different locations, such as a cloud service and a separate physical drive, provides genuine redundancy if one backup method happens to fail or become inaccessible. Neither method alone is quite as reliable as having both in place.

Checking backups periodically to confirm they are genuinely working, rather than assuming a backup service is functioning correctly simply because it was set up once, catches a silent failure before it becomes a genuine, permanent loss. A quick test restore once in a while confirms everything is genuinely working.

Automating backups where possible removes reliance on remembering to do it manually, ensuring new photos and files are protected consistently without requiring ongoing, active effort from you each and every time. Setting this up once is far easier than remembering to do it manually each time.

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